Grassroots Board of Directors Election Process

What does an overall view of the election process look like?

There are several steps to electing new board members. The board forms a three person nominating committee. The board solicits nominations for potential directors. The nominating committee reviews nominee qualifications and selects 10 to 15 qualified potential board members to fill out an election slate. Grassroots members vote for seven board members from the slate and the top seven vote getters are elected to the board.

What is the overall timetable for elections?

Deadline to form nominating committee: November 20, 2016 Deadline for submitting nominations and qualification sheets: November 30, 2016 Deadline for nominating committee to create candidate slate: December 4, 2016 Voting takes place: December 5, 2016 - January 12, 2017 Board members announced January 12, 2017 at the annual shareholder meeting.

What are the duties and responsibilities of a Grassroots board member?
When does the new, elected board take office?

The new board will take office January 19, 2017.

How does one become a nominee for the board?

A Grassroots member may nominate him or herself or another member. Potential candidates must be Grassroots members in good standing. A nominee would then either fill out the online Grassroots board candidate qualifications questionnaire or fill out the Grassroots board candidate qualifications sheet (pdf) and email it to info@grassrootslocalmarket.com. The deadline for sending a Grassroots board candidate qualifications sheet is November 30, 2016.

How is the nominating committee selected?

The current board of directors selects the three members of the nominating committee and designates one of them as committee chair.

How are nominees selected for the slate of candidates to be voted on by members?

The nominating committee has been tasked with selecting nominees who are well qualified and positioned to assist in the development of the organization and who share the vision for Grassroots.

Is there any other way for a nominee to be placed on the slate?

If a nominee is not selected for the slate by the nominating committee, he or she can be placed on the slate by way of petition. The candidate would need to gather signatures from 50 Grassroots members stating they would like to see this particular individual on the slate.

How and when will the members be notified to vote?

Members will be notified by December 5 how and where to vote. Notifications will be sent to members via email and social media. Votes can be cast anytime prior to or on the date of the annual member meeting to be held January 12, 2017.

How will the vote take place?

Voting will be conducted using an on-line tabulation application that is yet to be installed on the Grassroots website or by paper ballot at the annual meeting. Each owner of record of Grassroots shares (memberships) will receive one vote for each of seven candidates (seven votes spread across seven candidates) no matter how many shares are owned. For example, an owner of a single membership will cast votes for seven of the potential board members on the slate. An owner of 10 memberships would do exactly the same - cast a single vote for seven different candidates. The timeframe for voting will be from December 5, 2016 to January 12, 2017. A quorum of 33% is required to carry any vote.

How will the winners be announced?

New board members will be announced at the annual meeting on January 12, 2017 and via email, social media, and the Grassroots web site on January 13, 2017.

What if I have questions?

Please feel free to email us at info@grassrootslocalmarket.com.